GRIN Create

The GRIN Create page allows users to record and process incoming goods receipts. This form is used to document received materials, including vendor details, invoice information, and item specifications. Users can track received items with attributes like batch numbers, manufacturing dates, and location assignments.

To access the GRIN Create page:

  1. Navigate to the Warehouse section from the main menu.
  2. Click on Create under the GRIN option.

Steps to create GRIN

This will open the GRIN creation page where you can fill in the necessary details.

GRIN Form

GRIN Form

The main GRIN form contains the following fields:

  • Vendor Name: Select or enter the name of the vendor.
  • Customer Name: Select the customer name from the dropdown menu.
  • Vendor ID: This field is auto-populated when a vendor is selected.
  • Invoice Number: Enter the invoice number for the received goods.
  • Invoice Date: Select the date of the invoice.
  • Gate Entry Number: Enter the gate entry number for the shipment.
  • Gate Entry Date: Select the date of the gate entry.
  • Vehicle Number: Enter the vehicle number that delivered the goods.
  • Vehicle Type: Select the type of vehicle used for delivery.

Note - Vendor Name, Vendor ID, Invoice Number, Invoice Date are mandatory.

Items Section

This section is for entering the details of the received materials.

GRIN Item Section

  • Sl. No.: The serial number is auto-generated for each item.
  • Item No/Description: This field is automatically populated with the item's number and description from the system's item master data.
  • Mftr Item No: This field is automatically populated with the manufacturer's item number.
  • Unit Price: Enter the price per unit.
  • Invoice Qty: Enter the quantity as per the invoice.
  • Conversion Qty: If the unit of measure for the item is converted , enter the total quantity in the new unit of measure here.
  • UOC: Unit of Conversion. This is the unit of measure after a conversion has been applied.
  • Invoice UOM: The Unit of Measure from the invoice.
  • Conversion UOM: The converted Unit of Measure. This is the new unit of measure after conversion.
  • Expiry Date: Select the expiry date, if applicable.
  • Manufacture Date: Select the manufacturing date.
  • Taxes: Click the plus icon to add tax information.
  • Serial No.: Enter the serial number, if applicable.
  • Batch No.: Enter the batch number for tracking purposes.

Note - Item No/Description, Mftr Item No, Invoice Qty, Conversion Qty are mandatory.

Freight Charges Section

GRIN Freight Charges Section

  • AWB Number 1: Enter the first Airway Bill number.
  • AWB Date 1: Select the date for the first AWB.
  • AWB Number 2: Enter the second Airway Bill number.
  • AWB Date 2: Select the date for the second AWB.
  • B/E Number: Enter the Bill of Entry number.
  • B/E Date: Select the Bill of Entry date.
  • BE Currency Value: Enter the Bill of Entry currency value.
  • Bond Number: Enter the bond number, if applicable.
  • Bond Expiry Date: Select the bond's expiry date.
  • Grin Documents: Upload any related documents.

Other Cost Section

GRIN Other Cost Section

  • Freight: Enter the freight charges.
  • Currency Conversion: Enter currency conversion rates, if applicable.
  • Insurance: Enter the insurance charges.
  • Transport: Enter the transportation costs.
  • Loading/Unloading: Enter the loading and unloading charges.

Other Charges Section

GRIN Other Charges Section

  • Other Charges Name: Select or enter the type of additional charge.
  • Other Charges Value: Enter the value for the additional charge.

Finally, click the Save button to submit and save the GRIN form.

Icons

The following icons are available on the GRIN page:

GRIN Icons

  • Refresh: Click to refresh the data in the table.
  • Home Icon: Navigates to the main page of the application.
  • Back Icon: Navigates to the previous page.